March 27, 2012

Collection Agent Booking Module_Version 3.1.2_NewFeatures

Speednet Collection Agent Version 3.1.2
Changes/Updations in CA Module and New Features
Login/Logout: The concept of Login and Logout has been implemented in CA Module to implement security aspects and avoid mis-use w.r.t date manipulations.

Bulk Booking through Soft Copy –
i.    Provision for acceptance of MS-Excel 2007 (.xlsx), CSV (.csv) and Text (.txt) files along with the Excel (.xls) files: The CA Module now allows acceptance of .xlsx, .txt, .csv type files along with .xls files while bulk booking of SP articles in CA Module.

If MS Excel 2007 is not available in client machine, then the users can download AccessDatabaseEngine.exe (ACE OLE DB.12.0 drivers), which is available in the Microsoft website for free download and install it in their system.
ii.    Booking of Articles from Bulk Customers: Often the Collection Agents has some regular customers who will be willing to provide booking data in soft copy to the CA. This option can be used by the Collection Agent to upload data from the soft copy viz., Excel/CSV/Text file.

iii.    Booking of Articles from the Prepaid/Advance/BNPL Customers registered with the PO/SPC concerned: The Collection Agent can use this option to upload data from the soft copy provided by the Prepaid/Advance/BNPL Customers, from whom he is permitted to collect the Speed post articles.

Individual Articles Booking - Customer Selection Option: The option of Customer Selection is now enhanced by provision of List View for selecting customers already available in Address Book Database with full details while booking of individual SP Articles. The user can either select the customer details or feed the details in case of a new customer, which are saved in the Address Book database.

Cancellation of Booked Articles: The available option for Cancellation of Booked Articles has been moved from the Individual Articles Booking Screen and given as a direct option under ‘Tools’ Menu. All such cancelled articles will not be allowed for collection at the PO/SPC concerned.


Data Exchange between Speednet and CA Module is as follows:
I.  From Speednet to CA Module
b)     Configuration File: This is the file containing the Master /Configuration details of the Collection Agent which are required after the 1st time installation and any subsequent updations reqd. to master data from time-to-time due to reasons like tariff revision, changes in grouping of cities n countries, business logic, etc.

During the 1st time installation of CA module, the System Administrator of the PO/SPC concerned has to generate this file after feeding the Collection Agent’s Master Details in the Speednet module and update it after installing the Collection Agent Module.

c)     Acknowledgement File: This is the file which acts as the ‘Acknowledgement’ for Collection Agent’s Transactions. It contains information about the Acceptance/Rejection of articles booked by the Collection Agent, Revenue paid by the CA at the PO/SPC concerned, Barcodes supplied to the Collection Agent, etc.

The Collection Agent has to obtain this file each time he hands over some articles at PO/SPC concerned or makes a payment and update it in his/her system.

The information about the updation of Acknowledgement File by the CA in his System is automatically confirmed in Speednet CA Module when the CA sends the Data File to PO/SPC concerned next time.

However, there will be cases when the CA has re-installed CA Booking Module due to reasons like formatting his system, etc. In such cases, the confirmation will not be included in the Data File and if such period is exceeds 2 days, then the Supervisor has to authorize all such non-confirmations/pending files. Otherwise, the Operator at PO/SPC concerned will not be able to collect booked articacs from the CA in the Speednet Software

II. From CA Module to Speednet:
a)  Data File: This File contains
i.    Data related to SP articles booked by the Collection Agent.
ii.    A confirmation for the receipt of Acknowledgement files received from the PO/SPC concerned and its updation in the CA Module.

The Collection Agent has to provide this file to the PO/SPC concerned every time he/she hands over the SP articles booked by him/her.
Details View:
iii.    Booked Articles Summary/Details: A period-wise statistical information is made available under this option to view summary for the articles booked by the Collection Agent. This includes information for Articles Booked, Articles Sent to PO/SPC concerned, Articles pending, Articles collected by PO/SPC concerned, Articles rejected, Amount paid by the Collection Agent, etc. On clicking individual entries, the details of the respective articles will be shown.

iv.    Barcode Supply Information Details: This option displays the details of the Barcodes received from the PO/SPC concerned.

Reports:
v.    Customer-wise Articles Report: This is a new report which displays customer-wise transactions of the Bulk C
It is also the duty of the PO/SPC concerned to provide a fh Collection Agent, as and when there is a revision e PO/SPC concerned.

vi.    Articles Rejected Report: This is a new report which displays information for the articles booked by the Collection Agent but rejected by the PO/SPC concerned due to various reasons viz., Duplicate Articles, Cancelled Article, Insufficient Advance Amount in r/o Articles for Advance Customers, etc.

Contact Details: CA Module captures full details of Collection Agent (which now includes Telephone no’s and eMail ID) from the Configuration File.

Validations: The following validations are enforced in the new version:
d)     Login/Logout: This validation is to ensure that the Collection Agent has atleast one Login and corresponding Logout on any given day.

Note: Restrictions on Login are enforced along with blocking of Booking, if the validations fail w.r.t Login/Logout.

e)     Barcodes: The Collection Agent can only use the barcodes supplied to him by the PO/SPC Concerned. Any other series will be duly rejected.

f)     Tariff Version: The agent has to update his/her system with the latest master data (including Tariff) by obtaining a fresh configuration file from PO/SPC concerned.

It is also the duty of the PO/SPC concerned to provide a fresh Configuration File to each Collection Agent, as and when there is a revision in Tariff/Master Data.

The Speednet software will collect the articles booked by the CA with the latest tariff only and the CA has to credit the full amount as per the latest tariff.

g)    Activity: The Collection Agent is governed by the following activity:


Activity    Time-limit      
Sending of articles to PO/SPC concerned along with the Data File    within 24 hours      
Credit the collected amount    within 24 hours      
Obtain & Update Acknowledgement file    within 8 hours from generating the Data File   

Note: Restrictions are enforced on the Collection Agent (including blocking for booking of SP articles) if any of the above said validation fails.

h)     Payment: Agent is supposed to credit the amount collected by him on the same day and get the acknowledgement (data file).

Restrictions are enforced on the Collection Agent (including blocking for booking of SP articles, if any) if the above said validation fails.

i)    Acknowledgement File Updation:  The Collection Agent has to update his system with the Acknowledgement File received from the PO/SPC concerned failing which the confirmation will not be included in the Data File which is generated the next time.

If the confirmation is not reaching Speednet Software for more than 2 days, then Speednet Software will block collection of articles from the Collection Agent until the Supervisor authorizes such pendency.
crusted: Dheeru24k

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