March 27, 2012

DocumentCollectArticles

Please Read Following instructions For Collecting BNPL articles
SpeedNet 3.1.2 Release Version

Now this option is customized to collect BNPL articles with minimum data for SPA articles. Once SPA articles are collected, there is no need for doing detailed data entry for these articles. Article Bagging has to done under Close Bag option itself, as Scanning is must for Close Bag as per the standardization of processes in SpeedNet.

This option is mainly to facilitate Range scanning of articles to reduce the individual scan. Individual scan is also provided to facilitate the split in Range Numbers or one article for a destination etc.

For other articles like Insured, VP, EP etc, detailed data entry is required to be done as they involve different type of data entry for INS/VP Values etc.

As Pin code entry is made compulsory for KPI purpose, this option is modified from that of 3.1.1. Each article has to be sorted SPC wise , then Pin Code wise, then Weight Wise and then the barcode has to be affixed in serial order to make the data entry easier.

If you require to give full data for Addressee then do the address data entry under Tools-> Address Data Entry option or upload the Address data in Excel File format.


Note: Bagging option is removed as it is compulsory to do Article Scan for Bagging.
There are some special requirements to be met to utilize this option better.

1)    Articles should be Pre sorted destination PIN Code wise and then weigh wise before barcoding and scanning, so that while scanning the articles, Range Scan has be selected to speed up the article collection process. Select the option meant for this purpose, ie.,  <Articles are Pre Sorted Destination Wise> . If this option is selected you will not be prompted to select destination for each article scanned. If this option is not selected for each article destination need to be selected.

    Note: As per the KPI requirement, the pin code has to be entered by operator. In order to ease the data entry, he can first select the destination SPC. If the SPC has Linked offices, they will be listed in another list. He can select the office from the list. Now the pin code is automatically entered for him. If the operator feels comfortable to type the pin code instead of selection from the list of offices he is allowed to do that.


2)    Check the option < Weight Less than 50 grams >. Most of the BNPL Articles weigh less than 50 grams and hence for most of those articles, there is no need to enter the weight. Only for those few articles, which are above 50 gms weight, uncheck the option < Weight Less than 50 grams > and type the actual weight.

3)    There is option Range Scan. If BNPL Articles are sorted, destination wise ( Pin code wise) and weight wise and then numbered in serial order, then From and To numbers can be entered under this option, for which package will generate all articles in this range. Thus can avoid scanning such articles. Sort Order and continuous serial number - have to be ensured by operators before using this option, other wise it will lead to wrong collection of articles, once collected which cannot be changed for any reason later. Before collecting the list view is provided to check the correctness. Address data can be provided through Article Address data entry or Address Excel File upload under Tools->Address Entry option later.


For better utilization of Range Scan option :

1)    If customer is affixing barcodes please make customer aware of advantage of affixing barcodes in serial ordes for given destination. They have to sort the articles pin code wise weight wise and then affix the barcode. Customer can purchase the Pincode Directory for his awareness.
2)    If barcodes are affixed on BNPL articles at Post office/SPC,  then concerned staff may  please be trained as to how to sort articles before affixing barcodes, based on Destination SPC and Pin code wise and weight of the articles. Without Pin Code Articles shouldn’t be accepted or operator can make the effort to find the pin code for the articles and then take it for booking.

4)    When articles are scanned they are shown in the list. If any article is wrongly scanned, there is option to delete it from the list before Collect. If an article is collected against wrong customer or weight entered is wrong or destination selection is wrong, then select such article from the list and click on <Delete> button to delete it. And rescan article, with correct combination of Customer, Destination and Weight. Only after confirming the correctness, collect the articles. Once articles are collected, they cannot be deleted from the list.

5)    Once all articles for a particular customer are scanned, verify Customer Name, Destination and Weight for all those articles and do modifications (delete and add)  if necessary. When all articles found ok for given customer,  click on collect.


Pin Code Help Button:

This option is to help operator to know the particular SPC for the given pin code.

    Operator can type the pin code and get the help or can select the office name     from the list above and get the SPC details for that office.
crusted: Dheeru24k


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