March 09, 2012

PROCEDURE FOR ENTERING BOOKED AND DELIVERED INTERNATIONAL ARTILCES IN IPSWEB

Data of booked EMS articles, International Parcels and International Registered letters
should be entered in the IPS web client following the procedure given below.
1. The web link to be used to access IPS Web Client through public internet is
  
Enter given username and password
2. In the identifier field, enter the barcode number of the international article. The barcode can
be scanned or manually entered. Press enter to move to the next field.
3. The date and time fields display the current date and time. The user can select the exact
date and time of booking.
4. In the destination field, use the drop-down list to specify the destination country.
5. In the Mail Item Category field, enter the category of mail item.
6. If the parcel is insured, enter the amount for which it is ensured in the Insured Value field.
7. Click the Sender Details link to enter information regarding sender.
8. Click the Recipient Details link to enter particulars of recipient.
9. Use the Customs Details link to record information for Customs. Select the appropriate
check box for Merchandise or Gift. Enter the item’s estimated value and the currency.

10. Click the store button.
Procedure to Enter Data of Attemted Delivery of International Articles
1. The web link to be used to access IPS Web Client through public internet is 
Enter given username and password
2. If an attempt was made to deliver the article and the article could not be delivered, the
information is to be entered in the ‘Record Unsuccessful delivery (EMH)’.
3. In the identifier field, enter the barcode number of the international article. The barcode can
be scanned or manually entered. Press enter to move to the next field.
7. Click add button. The item is now displayed in the list box in the lower part of the window.
8. Repeat the procedure to enter additional items.
 
Procedure to Enter Data of Delivered International Articles
2. Enter given username and password
3. When the International Article is delivered successfully, the delivery details are entered
in ‘Record Final Delivery (EMI)’
4. In the identifier field, enter the barcode number of the international article. The barcode can
be scanned or manually entered. Press enter to move to the next field.
5. The date and time fields display the current date and time. The user can select the exact
date and time of attempted delivery.
6. In the signatory field, type the name of the person or the organisation to whom the article
was delivered.
7. In the location field, type the location where the item was delivered.
8. Click add button. The item is now displayed in the list box in the lower part of the window.
9. Repeat the procedure to enter additional items.
10. When you have finished adding items, click the store button.
Procedure to Track International Articles
1. The International Article can be tracked at the following web page using the barcode
number.
http://ipsweb.ptcmysore.gov.in/ipsweb
Enter given username and password
Select Item track & trace option from Track & trace menu
Select identifier (International and local) button then click in the box provided against
Criteria filter. Remove % sign then enter the barcode number of the international article.
Click search button. It will display latest status of international article.
OR
The International Article can be tracked at the following web page using the barcode
number.
http://ipsweb.ptcmysore.gov.in/ipswebtracking

OR
The India Post website (www.indiapost.gov.in) has a link to track the international article.
Customers who book international articles may be informed of this facility.
Please note following points while working on IPSWEB.
  •  Select appropriate tab of mail category i.e. Parcel, Letter and EMS.
  • In normal circumstances, If articles barcode starts with E series, delivery details is to be entered in EMS mail category,
  • In normal circumstances, If articles barcode starts with C series, delivery details is to be entered in Parcel mail category,
  • In normal circumstances, If articles barcode starts with R series, delivery details is to be entered in Letter mail category,
  • When you click store button after adding all the delivery particulars of items, please note that Message of "( n' Number ) items Successfully Store" (e.g. "04 Items Successfully Store") should be displayed on screen. If this message is not displayed on screen that means a error is happened may be due to broken internet connect etc therefore you have to entered the delivery details again.
  • if above messages is displayed without number  of items store (e.g. "Items Successfully Store") , that is also a error, please entered the delivery details again.

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