March 31, 2012


New V2 SBCO Software for Interest Calculation will expected 31/03/2012 today evening


        The Directorate had issued order to run the annual interest calculation  2009-10 in Sanchay Post  in view of the proposed implementation of CBS as given below vide SB Order No:17-2009 No:76-01/09-SB Dt: 08.12.2009. As referred above, under modified POSB Vol-1-  Rule: 73, it is mentioned that “73.(1)  Now all HPOs are working on SBLAN in system Software and the interest is calculated by the system software in computer. After completion of posting of transactions of 31st March of a particular year (including all SOs of 31st March LOTs), command for calculation of IBB, calculation interest and then interest posting should be given by the Postmaster [Supervisor]. Printout of Interest Statement in duplicate for HO and triplicate in case of SOs and MDGs should be taken. One copy of interest statement should be transferred to SBCO and second copy should be sent to SOs and MDGs. Third copy should be kept in guard file as office copy. SBCO should charge the total amount of interest in statistical Registers of April”.

 As no direction has been received from Directorate for calculation of  Annual Interest Calculation and release of Interest Statement  2011-12, the procedure adopted  in the year 2010-11 may be followed. As such SBCO working V2 SBCO may also calculate Annual Interest calculation in V2 software

 “As the maximum limit of Saving accounts has been removed the  maximum balance should be corrected  as “99999999” from 01.04.2011 to 30.11.2011 and also  from  01.12.2011 to 31.03.2012. Otherwise IBB will be limited to Rs.1 lakh and 2 lakh only"

            Hence, it is kindly requested to run the discrepancy option in Bridge Software to identify the discrepancies before running the Annual Interest calculation in V2 software. After running the Annual Interest calculation, once again run the discrepancy option to identify the interest corrections between the annual interest of V2 software & tanchay Post  software.
            The difference if any in (Interest) V2 SBCO may be corrected through Interest Rectification Register and (Difference in Interest) Sanchay post corrected  through OM/ Maintaining separate register . After reconciliation of this process , one copy of Annual Interest Statement should be sent to the sub office for necessary action.  In the case of minus balances, if it could not be reconciled at your end, please raise objections for reconciliation.
 I reiterate the procedure for running interest statement 2011-12 in V2 SBCO for ready reference  to our SBCO staff
  1. Clear all the minus balances before running the IBB calculation
  2. Raise objections for the remaining minus balances accounts for reconciliation with passbook.
  3. Clear all the Un-posted items through the option .1. – Transaction – Modification – LOT – F6 option – Option .2. Account creation –enter the account number – enter the binder number instead of ‘UP’ binder
  4. Enter the IBB for transfer-in accounts and Revival accounts thro option – Utilities –IBB entry
5.      Delete the duplicate account number through the ‘SBX’ software – Misc option –Delete duplicate number – Delete the second record one by one by using Ctrl + T key
RECONCILIATION: Before running annual interest statement, run the discrepancy once inain to pair the balances of v2 sbco & Sanchay post balances.
1.      After tallying the SB63 office wise figure with V2 grand summary figure, do the backup in HDD and CD.
2.      Check up the financial year as 01.04.2011to 31.03.2012 in the option – Master Maintenance – System Admn – 3.HO Details
3.      Check up the Interest Rate –

i)                    SB/JA/JB/PEN –  01-04-2011 to 30.11.2011 =3.5% and
                                         01.12.2011 to 31.03.2012   = 4 %nbsp;  01.12.2011 to 31.03.2012    = 8.6 %
ii)                  PPF – 01-04-2011 to 30.11.2011   =  8% and
                      01.12.2011 to 31.03.2012    = 8.2; mso-padding-alt: 0in 0in 1.0pt 0in; padding-bottom: 0in; paddindiv class="MsoNormal" style="border-bottom: medium none; border-left: medium none; border-right: medium none; border-top: medium none; margin: 0in 0in 0pt 0.5in; mso-border-bottom-alt: solid windowtext .75pt; mso-list: l1 level1 lfo8; mso-padding-alt: 0in 0in 1.0pt 0in; padding-bottom: 0in; padding-left: 0in; padding-right: 0in; padding-top: 0in; tab-stops: list 75.75pt; text-align: justify; text-indent: -0.5in;"> iii)                 NSS87/92 – 7.5%

4.      No interest for the Public A/c, Security A/c , MVSD , TA  w.e.f. 01.01.2006

5.      Change the Financial year setup as given below , before running annual interest calculation for SB /PPF/NSS87 & 92 categories

3.5 %
4 %
3.5 %
4 %
3.5 %

4 %

REMARK: The interest period from date and to date for the previous financial year is to be deleted.
NOTE:  While checking 5% interest and comparing with Sanchay Post Interest , If IBB for any  period from 01.04.2011 to 30.09.2011 exceeded the limit of Rs.100000 for SA and for Rs.200000 for JA &JB ,necessary I.A. correction may be given.

1.      Run the index service for all offices
2.      Run the update option for all offices
3.      Again, run the index services for all offices
4.      Run the IBB CALCULATION  - select the option Office wise / Yearly for all offices [To run Annual interest]
5.      Again, run the update option & Index services for all offices
6.      Run the service charges option – Report – Annual Report – 4.Service charges
a.      Before given ‘Yes’ i.e. deduction of service charges, take service charge print out, since after given ‘YES’, for the deduction of service charges, due to software problem, the service charges for some accounts are not displayed in the print option.
7.      Give “Yes” to deduct the service charge [The service charge will be automatically adjusted in the office wise Register SB63 on 31.03.2012 as With – Part II ]
8.      Again, run the update option & Index service for all offices     
    9.  Now, the Interest statement is ready to print


1.      Separate service charge list for each office is not required, since the same is shown in Annual Interest Statement.
2.      Take a print of grand summary of service charge THREE COPIES – Report – Annual Report – 6.S.Charge [SB63] - [SBCO – SB BRANCH – ACCOUNTS to adjust under UCR]
RECONCILIATION: After running annual interest statement, run the discrepancy once again to pair the balances of V2 SBCO & Sanchay post balances
1.      Take Interest statement    one  copy   and keep it with SBCO after comparing  with the interest  received from Sanchay post.
2.      Run the di-gradation option – Master maintenance – Up-gradation – selet to AO, ICO


1.      Before running this option, run the index service for all offices
2.      Check the Financial year as 01.04.2011 to 31.03.2012
3.      Run the Up-gradation option – Master maintenance – Up-gradation – select all Offices – give ‘yes’
4.      After Up-gradation, logout from the SBCO menu, again Login and run the index service before first operation

Thanks to



Come Saturday and there is a strong possibility that you won't be able to indulge in your favourite internet activities like shopping and surfing due to a hacking group - Anonymous - which has threatened to shut down the net.

"Operation Global Blackout 2012 looks to shut down the internet for a whole day tomorrow (Saturday) by disabling its core DNS servers, making websites inaccessible," said Interpol's Secretary General, Ronald K. Noble.

Noble was speaking at the thirteenth DP Kohli memorial lecture on "Multijurisdictional Investigation: Operation Unmask" in the capital.
According to Noble, "Anonymous" is protesting against several reasons including the crash of Wall Street and irresponsible leaders.
"Investigations have already been launched by Colombia, Chile and Spain as their private and public websites have been attacked by the group," he added.

Meanwhile, Interpol has launched Operation Unmask to deal with the group and arrested 31 alleged members in two different phases in February and March, 2012.
However, Anonymous vowed vengeance and retaliated through a global wave of cyber-attacks on Interpol Feb 28.
"At its peak, the wave reached 400,000 attacks per minute. My parents' home address and phone number were published on websites," said Noble.
According to Noble, there are around 2.3 billion internet users in the world and more than one million of them are affected by cybercrime every year while $388 billion dollars is the global cost of such crimes


Total CBS Ver 1.0/01.03.2012

Total CBS Ver 1.0/01.03.2012 (Sanchay Version)


1. This Software aims at Total Solutions for CBS Reconciliation Work

2. Through this software Discrepency list can be generated at Head Office itself by obtaining Last Balance Report file (DAT files) from SO through e-Mails. By this,  physical movement of CBS Team members can avoided to the extent posible.  This reduces finacial incurrence in form of TA/DA.

3. Head office can have a check on SO balance whenever desired.  HO can save lot of man power and time by concentrate only on discrepent a/c.

4. This software compares the HO Sanchay Balance & SO Sanchay Balance

5. This software will not calculate any Closing Balance.  It uses the Last Balance Report of SOSB Sanchay & SO Online Sanchay Post.

6. This software will generate discrepency list as on a "Given Date"
7. Update all the patches in Sanchay software before generation of Last Balance Report.  Last Balance report file (SB.DAT/RD.DAT/MIS.DAT etc) will be usually stored at sub folder path "SP5\OT" if generated  through Online option, or  at "SP5\DE\RD" etc if generated using Data Entry Modules or at "SP5\SOSB" if generated using SOSB Module or at "SP5\SD\SB" ETC if generated using SOSB Data entry Module
8. This software treats "Non Listed Sanchay A/cs in Last Balance Report" as discrepency.  As such kindly give importance for "View Excluded A/cs" option in "Last Balance Report" and take corrective steps to include "Live A/cs" into the list.
9. At the end of the discrepency report a summary will be generated. The total number of a/cs in summary is "sum of HO Sanchay Live A/cs and Number of SO Sanchay A/cs in excess of HO Sanchay a/cs" as this software compares HO Sanchay Balance to SO Sanchay Balance and also SO Sanchay Balance to HO Sanchay Balance.
10. Excess of Sanchay a/c  Accounts are mainly because of
    a. non marking of Closed or Transfer remarks
    b. No entry in common index a/cs
    c. Non effecting of inward transfers either in HO or SO
    d. Listing of accounts having Zero Balance.
11. It is possible with this software to tally the Amount and also number of accounts at HO & SO.

12. At most care is taken before release of this software.  However if any drawbacks are found in the software please give your feed backs through any of the contact details provided in next window.

Note :  Download from the link below and extract the files to any location.  Create a shortcut for the Totalcbs.exe on the desktop

User guidence :

1. Generate last balance report for the required category for the range of account number and the date as on which you want discrepency report. A .dat file will be created.

2. Get the .DAT file from the sub office generating the last balance report for the same category and for the same account range and the date.

3. In the fetch data menu first show the path of HO Sanchay DAT file and then show the path of SO Sanchay DAT file

4. Process the file

5. Get the discrepency report.

Those who are already using CBSTOTAL Tool (V2 Version) can download and extract the file to any location and copy only Totalcbs.exe & Tothelp.hlp file to CBSTOTAL folder and create a short-cut for the Totalcbs.exe on the desktop.
                                            A T T E N T I O N

                                             T H A N K   Y O U

TOTALCBS DOWNLOAD LINKTotal CBS Ver 1.0/01.03.2012 (Sanchay Version)

Courtesy :

Procedure for supplementary accounts


Procedure for supplementary accounts

This document explains the steps to be followed in generating the Cash account for March, supplementary cash book as well as the supplementary cash account and later the general cash book. Great care may be taken in proceeding with the work.  So, please go through this document entirely, before the work on supplementary accounts is taken up

Declaring the working days for March and April

During the month of March, when the Day begin is done for the first time in the sub accounts module, the Supervisor is expected to enter the last working day in the month of March and the first working day in the month of April.  For the current year 2012, it will be 31.3.2012(last working day in March 2012) and 01.04.2012(first working day in April 2012).  This is taken as the default value in the application. This may kindly be checked unote that cash account for March (regular) should ).  If there are some other dates, they may be changed to 31.3.2012 and 01.04.2011 respectively, before 31st March.

Regular cashbook during the month of March

Regular work in all the modules leading to the generation of cashbook can continue up to 31st March in the usual course and there is no change

Generation of cash account for March (regular)

All HOs should note that cash account for March (regular) should&nb";be generated before supplementary transactions commence.  So, on the first of April, the accounts branch has to generate cash account for March, preferably before day begin is done in sub accounts module (though this is not a precondition, it ensures that work in supplementary accounts is not started)

Work in supplementary accounts

Please note that the Meghdoot module provides for three supplementaries.  Daily accounts of all sub offices for March should be obtained latest by third supplementary and incorporated in the accounts.
After the cash account for March 2012 (regular) is generated, day begin can be done in sub accounts module in the usual course.

First supplementary

Daily accounts received should be segregated between those of March and of April and bundled separately.  The daily accounts of April should be entered using the usual menu Data entry – SO daily accounts and selecting the appropriate SOs.  Note that supplementary daily accounts should not be posted using this menu.  The daily accounts of March should be posted using the menu Supplementary – SupplementarydataSO.  On completion of the posting, printing of SO summaries can be taken separately for regular and supplementary (for supplementary, use the menu Supplementary – Printing SO reports). Other tasks of preparing SO slips should be done in the usual course. 
At the end of the day, remittances should be verifiedorn the usual course.&olor: white; font-family: Arial,Verdana; line-height: 25px; margin remittances of daily accounts of April should be done in the usual course first. Thereafter, the adjustment of remittances in March daily accounts should be taken up using the menu Supplementary – Remittances – SO daily account.  While carrying out such adjustments, note down the details of remittances made by SOs in March which are acknowledged in April (called technical transit).
On completion of the adjustment of remittances as per daily accounts, view the transit and advance items pending in the following sequence
1.      Regular transit and advance using the menu Transit – SO transit figures or SO Advance figures
2.      Supplementary transit and advance using the menu Supplementary – SO Transit figures and SO Advance figures
3.      Consolidated transit using the menu Supplementary – Consolidated transit – Technical transit
Note that the third item will show you all the remittances in transit including those of April. 
Now please add the technical transit items, using the Add button here.  Please note that such items added will not appear here on the day of adding but will be available in the print out.  This has to be invariably done for the supplementary accounts to tally correctly.  This technical transit item which will remain pending for adjustment throughout the supplementary period will automatically get adjusted after the last supplementary when you move over to the regular accounts
On completion of such addition, the operator should take the print out of transit and advance summaries for both regular and supplementary transactions.
Now, the accounts branch can generate the cash book for first suppld third supplementary(if any) during which period regular cashbookyle="font-size: x-small;">While the supplementary transactions are pending, regular cash book should not be generated. 
The HO can generate only the HO summary and regular SO summary for the days when supplementary accounts are pending.
On completion of all these tasks, day end can be done in all the modules of Meghdoot for the first April

Second and third supplementary

The same process as above should be repeated for second and third supplementary(if any) during which period regular cashbook should never be generated.  Technical transit items should be added as in first supplementary.
On the day of last supplementary when all the remaining daily accounts of March 31 are received, the details of balances(red ink particulars) for the HO and SO balances of all SOs of date 31.3 should be noted down. The total of technical transit and the unadjusted transit of March, corresponding to the details of closing balance as per Supplementary cash book should also be noted down.  These details are required for generation of supplementary cash account.

Supplementary cash account

On completion of all the supplementary accounts and on generation of the cashbook for the last supplementary, the supplementary cash account can also beizenerated.
The accounts branch has to now access the cash account menu and select the March month.  A dialog box will come up prompting to furnish details of balance.  Click the Yes button.  In the next window, you will find the details of closing balance of March as furnished initially.  You have to now edit this figure to enter the details of SO balance and transit for the last supplementary (HO balance need not be changed) and generate the supplementary cash account.  The cash account will now furnish the transactions including that of supplementaries and also the red ink particulars correctly. 
After the supplementary cash account is generated, the regular cash book can be generated from the next day onwards

Regular cashbook for April

It is reiterated that regular cash book generation should never be attempted when the supplementary accounts are still in progress.  You can proceed with generating regular cashbook from the subsequent day onwards (and also for 1st April and subsequent days) after the last supplementary including.

Courtesy : PTC, Mysore,SAPOST,Dheeru24k

Solution of Supplementary Dates

Supplementary Dates Configuration in SubAccounts:
During March While doing day begin in Sub accounts module a message appears. Most of the SPMs and Supervisor firstly just ignore the message. The message is about configuring the Last working day of the March and First working day of April. If you ignore the message while day begin of next day this message also reappears.

Solution:Log in as ---Supervisor -->

Go to configuration -->
Select Supplementary Dates -->
Current Year 2012
Last working day of March 31-03-2012
First Working day of April 02-04-2012
This will solve the error
Crusted: Dharmendra kumar (pvt. computer operator)

ECS for Salary through Banks & POSB Dated 30/03/2012

Software Development Centre, Chennai

ECS for Salary through Banks & POSB
This software generates files based on Pay Bills & GPF Sanctions for payment through Banks & POSB. The files pertaining to Banks can be sent to NCH and those pertaining to POSB can be imported into Sanchay Post.

Email issues related to this software to

Software Development Centre
O/o the Chief Postmaster General
Tamilnadu Postal Circle
Chennai - 600002
Phone: 044-65850861

DBAnalyzer for Sanchay Post Dated 30/03.2012

Software Development Centre, Chennai

DBAnalyzer for Sanchay Post

Email issues related to this software to

Software Development Centre
O/o the Chief Postmaster General
Tamilnadu Postal Circle
Chennai - 600002
Phone: 044-65850861

Frequently Asked Questions - Sanchay Post Version 6.6.1 Dated 30/03/2012

Software Development Centre, Chennai

Frequently Asked Questions - Sanchay Post Version 6.6.1

1. After entering the details in SB >> ECS Debits & Credits form, the transactions are not reflected in LOT.
  After entering the details in the COUNTER login, the transaction should be authorized by the Supervisor. Only after the transaction is authorized by the supervisor, it will be reflected in the LOT.
2. Cleared RD PRSS/agent cheques are not shown in ‘RD PRSS Post Entries’ form for selection.
  While preparing the cheque list, select the scheme as ‘RDPRSS’ in case of agent’s  providing softcopy of the list created through ‘RD Customer Package 3.0’ provided by SDC with version 6.6.1 . These RD PRSS cheques will be displayed in ‘Post RD PRSS Entries’ form for selection after clearance.
3. RD Bulk cheques are not shown in ‘RD Bulk Acceptance’ form.
While preparing the cheque list, select the scheme as ‘RDBULK’ if the list is to be entered manually through ‘Bulk Posting’ form. RD Bulk cheques will be displayed in ‘RD Bulk Acceptance’ form after clearance.
4. An error message ‘Total amount does not tally’ is received when the cheque is selected for RDPRSS posting/RD bulk acceptance. What is the procedure for calculating cheque amount in case of RD PRSS/RD agents?
RD cheques collected from customers / agents should be for amount payable after deduction of rebate and inclusive of default fee, if applicable. A separate cheque should be collected for each list.
5. We are unable to enter transactions for BPL accounts.
  For entering transactions in BPL accounts use the SB >> ECS - Debit and credit form (1310) >> Select manual and category as BPL. You will have to select category as INDP for INDP accounts, INWP for INWP accounts and so on.
6. While performing discharge in  'Encashment of other office KVP / NSC', an error 'To select type of discharge' is displayed.
  Download, unzip and run the patch from DBAnalyzer folder.
7. Can Interest Calculation be done after 1st of April?
  • For PPF - on any day after completion of transactions on the 31st of March
  • For SB & NSS - on any day after day begin has been performed for the 1st of April.
Interest is posted (inserted) in the ledger with transaction date as per rules.
Email issues related to this software to

Software Development Centre
O/o the Chief Postmaster General
Tamilnadu Postal Circle
Chennai - 600002
Phone: 044-65850861

Patches for Sanchay Post Version 6.6.1 Dated 30/03/2012

Software Development Centre, Chennai

Patches for Sanchay Post Version 6.6.1
Sl.No.  Details Copy to Folder Uploaded on
1 Patch to be run before Interest Calculation (Read Instructions) Server / Node DBAnalyzer 26/03/2012
2 All systems with Sanchay Post Software, running the respective modules. SP5\OT 30/03/2012
3 SP5\SOSB 30/03/2012

Software Development Centre
O/o the Chief Postmaster General
Tamilnadu Postal Circle
Chennai - 600002
Phone: 044-65850861

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